California Public Records Act (CPRA)

Woman handing a man some documents

The California Public Records Act (PRA) is a law that provides the public with access to records held by government agencies in California. It ensures transparency and accountability in the actions of public agencies by allowing individuals to request records from these agencies, with certain exceptions.

  1. Right to Access Public Records
    • The PRA gives any person the right to inspect and request copies of public records. The records must be related to the business of a public agency and are created or maintained by that agency.
  2. What Constitutes a Public Record?
    • Public records can include documents, emails, memos, reports, contracts, records of meetings, audio/video recordings, and more. However, not all records are considered public under the PRA.
  3. Exemptions to the PRA
    • Some records are exempt from disclosure, including:
      • Personal Information: Records that contain personal or confidential information (e.g., medical records or personnel files).
      • Ongoing Investigations: Records related to investigations that are ongoing or could interfere with law enforcement.
      • Attorney-Client Privilege: Certain legal communications between public agencies and their attorneys.
      • Trade Secrets: Documents containing proprietary information that would harm a company’s competitive standing.
      • Security Information: Documents that, if released, would jeopardize public safety or security.

  • Identify the Agency: Determine which government agency holds the records you are requesting. Examples include city or county offices, school districts, state departments, and law enforcement agencies.

  • Submit the Request:

    • You can submit your request either in person, by email, by phone, or via an online form (if available). Specify the records you want in enough detail so that the agency can locate them.

    • Example of a simple request: “I am requesting all emails from [specific department] related to [topic] between [start date] and [end date].”

  • Wait for Response: The agency is required to respond within 10 calendar days. If you don’t hear back, follow up with the agency.

  • Review the Records: If the records are provided, review them to ensure they meet your request. You may need to pay for copies if requested.

  • Handle Denials or Redactions: If the request is denied or if the records are redacted (with certain information removed), the agency should explain why and cite the relevant exemptions.

  • California Attorney General’s Public Records Act Guide: The state Attorney General provides an informational guide on how the PRA works, including details on exemptions and enforcement.

  • Statewide Database of Local Agencies: If you’re unsure about which agency to contact, you can find a directory of local agencies on the California State Government’s website.